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Accountant–Invoicing and Rate Analysis
Department: Accounting
Reports To: Controller
Summary: Invoices all billable activities of the company accurately and in a timely way; prepare reports used to analyze profitability of lanes and Customers by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Invoicing
·Matches paperwork to appropriate customer data (verifies rate, bill to, address, etc.) and prepares invoices. Copies invoice attachments. Also prepares invoices for which paperwork is not required.
·Maintains up-to-date tariff tables.
·Prints, posts, and mails invoices.
·Files company copy of invoices and attachments. Makes copies as needed to ensure that company records are complete.
·Invoices all services listed and posts them to Platinum: Over-the-Road (OTR) loads, cargo loads, metro services, trailer rentals, and miscellaneous invoicing
2.Prints monthly statements.
·Tracks trailer rentals and invoices trailer rentals.
·Tracks and invoices Metro services.
·Approves Cargo Connection invoices and maintains subsidiary ledger for Cargo Connection.
·Prepares the following month-end reports for financial statement preparation: Aging Report, Unbilled Revenue, Revenue Analysis, Mileage Report, Accounts Receivable – Summary, Accounts Receivable – Detail, Statements with balances over thirty (30) days, and Sales Journal
·Updates sales history by Customer.
·Matches pending invoices with paperwork and investigates any delays.
Rate Analysis
·Prepares the Lane, Analysis, and Flash reports; evaluates and summarizes key information (excessive deadhead, unprofitable lanes, etc.) in order to provide guidance to Sales and Operations.
·Updates sales history by Customer.
·Calculates less than trailer load rates, as needed.
·Updates Schedule A and rate letters
·Creates new Schedule A's and updates rules tariff.
Cash
·Obtains listing of daily lock box receipts
·Obtains listing of intercompany payments
·Transmits ACH instructions daily.
·Maintains Company check register.
Payroll
·Calculates advances and service charges to be deducted
Other Duties
·Provides information upon request regarding current revenue, including projected future revenue.
·Updates sales history by Customer.
·Approves Cargo Connection invoices.
·Monitors full utilization of rules tariff.
·Approves accounts payable invoices for items purchased.
·Determines phone card and overnight charges to re-bill Driver Representatives; issues bills to Driver Representatives.
General
·Provides monthly counseling with each staff member
·Participates in weekly department meetings.
·Assists Accounting Team Members, as necessary.
·Supports the overall Company goal of continuous improvement. In his/her analysis of financial activity, actively seeks areas in which improvement is needed.
·Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES None
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
·He/she must work with the highest degree of accuracy.
·He/she must be a team player, able to work successfully with interdependent teams.He/she must be self-motivated, a 'self starter'
·He/she must be able to work with computers
EDUCATION and/or EXPERIENCE A high school diploma with training in bookkeeping is required.
LANGUAGE SKILLS Above average verbal communication skills are required since the position requires following up with Driver Representatives and Customers to collect shipment documentation.
MATHEMATICAL SKILLS Above average mathematical skills are needed.
REASONING ABILITY Above average reasoning ability is needed.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
·Light physical demands
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
·Primarily an office environment.
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4651 Sheridan St., Suite 470
Hollywood, FL 33021
954-893-7300 • fax 954-893-7500 • are@retailenvironments.org |
| Copyright © 2008 A.R.E. |
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